HRMS Software Cost in India
Custom HRMS software in India typically costs ₹5 lakh to ₹12 lakh for attendance, leave and employee records, ₹12 lakh to ₹25 lakh with payroll including PF, ESI and TDS, shift rosters and an employee app, and more for multi-entity groups. Many businesses are better served by payroll SaaS unless their rules are unusual.
Key Facts
| Build only if | Shift patterns, contractor workforces or approvals do not fit HR SaaS |
|---|---|
| Compliance | Statutory rules change; payroll logic needs regular updates |
| Integrations | Biometric devices, accounting, bank payout files |
| Data protection | Salary and personal data need strict access control |
Cost Bands
| Tier | Indicative range (INR) | Timeline | What is included |
|---|---|---|---|
| Core HR | ₹5–12 lakh | 8–12 weeks | Employee records, attendance (biometric or app), leave, approvals, documents |
| HR plus payroll | ₹12–25 lakh | 3–5 months | Payroll with PF, ESI, PT, TDS, payslips, shifts, employee app |
| Multi-entity group | ₹25 lakh and above | 5–9 months | Several companies and states, complex allowances, analytics |
Build or subscribe
Indian payroll SaaS handles statutory compliance well for standard set-ups. Custom HRMS makes sense for large blue-collar or contract workforces, complex shifts, or deep integration with operations. See HRMS: when a custom build makes sense.
These ranges are indicative for 2026, based on the effort such projects typically take. Your quote depends on your scope, integrations and quality requirements; a short discovery phase turns this into a firm number.
Frequently Asked Questions
Can attendance come from phones?
Yes, with geofenced check-in and selfie verification, alongside or instead of biometric devices.
Who keeps payroll rules updated?
Agree this in the support contract; statutory changes need timely updates.
Related Cost Guides
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